to 15.05.2024

• Deadline for sending the Application – Agreement Form

7 days

• The registration fee is paid within 7 days of the date of the invoice

by the date specified in the proforma invoice

• advance payment in the amount of 50% of the gross value of the rented exhibition area, resulting from the “Application-Agreement”, payable by the date specified in the proforma invoice issued by the Organiser

29.04.2024

• The last day on which the 10% discount of the gross price for the total rented space is available (provided that the obligatory advance payment  and registration fee are paid)

from 30.04.2024 to 20.05.2024

• Term of the 5% discount of the gross price for the total rented space is available (provided that the obligatory advance payment and registration fee are paid)

15.06.24

• If cancellation notice has been received after this date the advance payments shall not be reimbursed

to 29.06.2024

• Organizer shall inform Exhibitor about the final booth location (including the booth no) in a “Booth Location Confirmation”

1.07.2024

• Deadline for sending the company logo to the catalog

15.07.2024

• If cancellation is made after this date, Exhibitor shall pay a full fee for fair participation and any services ordered

15.07.2024

• If cancellation is made after this date, Exhibitor shall pay a full fee for fair participation and any services ordered

15.07.2024

• By this day the Exhibitors may change their mind and decide to set up the booth on their own instead of using the Organizers’ set-up

15.07.2024

• After this date orders for additional set-up / fixtures and technical equipment (power supply, water and Internet hookups) shall be carried out only when possible. Orders received after this date shall be carried out only when possible

15.07.2024

• Deadline for sending the booth layout with the location of power, water, sewer, and Internet hookups and any additional fixtures when the standard booth set-up is made by the Organizer

15.07.2024

• If the Exhibitor wishes to construct a temporary structure on the outdoor rental space (as defined in the construction law) he/she must submit respective documentation and obtain the approval of the Fair Office by this date

15.07.2024

By this day the Exhibitors or their authorized Contractors shall provide following information regarding both indoor and outdoor booths:
a) for one-storey booths – a booth design:
– floor plan with indicated location of the requested power inlets, water inlets, internet access connection point. The aforementioned utilities must be located as close as possible to the technical duct
– vertical cross-section with indicated heights of individual elements. Each design should also include the necessary description and specification of the materials used, which must meet the conditions set out in section 10.1. ENERGETAB 2024 FAIR TECHNICAL AND FIRE REGULATIONS
b) for two-storey booths – a booth design (as per section 2.1a) and a structure diagram must be submitted, with indicated structural elements, type,cross-section, and dimensions of the structural elements. The documentation should be presented in Polish and approved by persons holding a building licence to design building structures. Each design must be accompanied by a designer statement that the design has been prepared in accordance with the regulations and the principles of technical knowledge, copies of relevant building licences, a professional chamber membership certificate.

29.07.2024

• Deadline for the catalogue advertisement submission

12.08.2024

• Deadline for making the remainder of the amount due (for exhibition space and other elements of the order resulting from the “Application-Agreement”)

16.09.2024 (until 9:00 am)

• All the booth set-up work must be completed 24 hours prior to the opening of the Fair at the latest

16-19.09.2024

• The Organiser shall provide supervision of the Trade Fair facilities outside the Trade Fair opening hours from 08:00 pm on 16.09.2024 until 08:00 pm on 19.09.2024

19.09.2024

• Exhibits should be dismantled within 24 hours after the official end of the Fair

19.09.2024

• In the event the booth is not set up by Organizers, it should be dismantled within 48 hours after closing the Fair