Important deadlines2019-08-08T09:08:44+00:00

Important deadlines


  • Deadline for sending the Application – Agreement Form

21 days

  • Exhibitor shall make the payment of 50% of the gross price for the total rented space – within 21 days after receiving the “Confirmation Order


  • The last day on which the 10% discount of the gross price for the total rented space is available.


  • If cancellation notice has been received after this date the advance payments shall not be reimbursed


  • Deadline for the catalogue entry submission


  • By this day the Exhibitors may change their mind and decide to set up the booth on their own instead of using the Organizers’ set-up


  • After this date orders for additional set-up / fixtures and technical equipment (power supply, water and Internet hookups) shall be carried out only when possible. Orders received after this date shall be carried out only when possible


  • Deadline for sending the booth layout with the location of power, water, sewer, and Internet hookups and any additional fixtures when the standard booth set-up is made by the Organizer


  • If the Exhibitor wishes to construct a temporary structure on the outdoor rental space (as defined in the construction law) he/she must submit respective documentation and obtain the approval of the Fair Office by this date


By this day Exhibitors or their duly authorized Set-up Sub-Contractors shall submit:

  • for the booths within the standard height of 2,5m
    • booth layout with specifying the location of technical equipment
    • specifications of the materials used
  • for the booths exceeding the standard height of 2,5m
    • booth design
      • horizontal projection with electric switchboard location, location of water installation (if applicable)
      • vertical projection showing the height of every element
    • basic description and specifications of the materials used, copies of their certificates of conformity with the Polish fire protection requirements
  • 2-storey booths
    • booth design
    • static calculations and clearly identify the location of all load-bearing structural components
    • all the documentation should be approved by a licensed construction specialist


  • Deadline for the catalogue advertisement submission


  • Exhibitors shall advise the Fair Office if they intend to exhibit heavy or out-size equipment in order to discuss additional specific arrangements


  • Deadline for making the 2nd payment (the remaining portion of the fee)


  • If cancellation is made after this date, Exhibitor shall pay a full fee for fair participation and any services ordered, as calculated on page 7 of the “Application – Agreement” form


  • Deadline for reporting persons serving the booth


  • Heavy or out-size equipment must be brought onto the fair grounds by this date


  • All the booth set-up work must be completed 24 hours prior to the opening of the Fair at the latest


  • Organizers shall arrange security for the entire fair grounds outside visiting hours, i.e. from 8 PM on September 16, 2019, to 8 PM on September 19, 2019.


  • Booths should be dismantled and exhibits removed within 24 hours of closing the Fair


  • In the event the booth is not set up by Organizers, it should be dismantled within 48 hours after closing the Fair